Visibility of anticipated and due payments is key for an accurate understanding of your cashflow position and liabilities.
For both you and your supply chain, Payapps provides true transparency of real-time values and timings in relation to notice submissions, variations, retention and payments.
The construction industry is notoriously fraught with risk so it makes sense to digitise your payment processes to reduce your liabilities.
Payapps provides automated reminders to respond to payment applications and issue payment notices, ensuring Construction Act / Construction Contracts Act compliance and supply chain stability across your projects.
Remove friction and reduce the information siloes that typically plague construction with a single platform, accessed by both you and your supply chain members, to manage each step in the payment application process.
Reduce time spent administrating, recording and archiving applications and associated documentation, cutting processing costs by around 50%.
Flexible pricing no matter your size
We'll work with you to determine a pricing structure that we can confidently say will give you an almost immediate return on your investment.
Find out how Payapps helps to automate the applications for payment and certification process for GF Tomlinson.view case study
With over 12,000 supply chain members using our platform, chances are there will be subcontractors you are working with today who are already submitting applications to other contractors using Payapps. Contact us to discover who they are and how you can collaborate with them to streamline the application for payment process.
You’re probably fed up with chasing amends or returning inaccurate or non-conforming payment applications. Submissions and amends are all very simply prepared by your subcontractor or consultant online within Payapps and conform to a standard format set by you. This means all applications for payment are consistently accurate and complete, allowing you to easily capture all project data without the need for additional spreadsheets.
Payapps provides you with automated reminders to respond to applications for payment and to issue payment notices, ensuring Construction Act / Construction Contracts Act compliance across your projects. There is no opportunity for a subcontractor to submit an application without the relevant individuals being aware of it or without being able to process it and therefore no risk of missing notice deadlines.
Payapps’ fully auditable workflow management provides a multi-stage approval process for quicker approval of applications for payment and instant automated PDF payment notices that are sent straight to your subcontractor or consultant.
Uniformity across themanagement and workflow of application processing in Payapps means newemployees can very quickly understand and administer best practice in relationto handling applications for payment.
Payapps provides true transparency of real-time variationsvalues as well as the values and timings around notice submissions andpayments. The volumeof outstanding applications for payment can be viewed in an instant withoutcumbersome searches and enquiries. This enhancedvisibility across your projects allows improved accuracy in relation to yourcash flow position and your liabilities. Easily viewing your projected final accountfigures versus your subcontractor’s helps with decision-making and negotiation.
Payapps significantly reduces your time spent administrating, recording and archiving applications, and can reduce processing costs by around 50%. It also saves valuable time creating payment certificates within your construction ERP software as data is automatically posted once the payment notice has been approved, either for further approval by the finance team or straight into the certificate.
Not a problem. Payapps works on tablets and mobiles so you and your subcontractors can easily apply, value and approve applications anytime, anywhere, from any device. This saves time phoning and emailing the site team, streamlining the certification process.
Payapps provides simple and accurate reporting and analysis against budget and of both completed and due subcontractor payments. Everything is logged and recorded to allow full disclosure and auditability of applications for payment, including modification reasons. Subcontractor performance across multiple projects can also be analysed.
Payapps can be integrated with various construction ERP or accounting systems via public APIs, providing a centralised, single source of truth rather than having information misaligned across systems, spreadsheets and emails. Automating transfer of critical financial data between Payapps and your construction finance software drives efficiency by eliminating data entry and errors.
Client expectations are rising in relation to payment performance, as detailed in the Construction Playbook (Dec 2020) and as illustrated by the update to PPN04/19. This update increases the threshold bidders have to meet to demonstrate they have effective payment systems in place for supply chain reliability. Work will no longer be issued if the contractor cannot demonstrate that 85% of invoices have been paid within 60 days in at least one of the last two six months reporting periods.
Contractors, particularly those wishing to work on large public sector contracts, are therefore increasingly being required by the client to report clear, objective payment data. Use Payapps to demonstrate and easily report best practice and to provide assurance in relation to payment performance and the stability of your supply chain.
Payapps requires your subcontractors to upload and update compliance documentation, and can be set at either the project or contract level. Ahead of expiry, renewal reminders are sent to the subcontractor and you are also alerted. Real-time status checks on these take place during the processing of claims. This allows potential expiry issues to be resolved early rather than it becoming a problem to be dealt with at the final stage when it is more likely to delay payment.
Payapps supports supply chain collaboration across £1.4bn worth of contracts each month. Contractors and subcontractors, while having varied permissions, have shared access to submitted applications in Payapps’ centralised platform. Subcontractors can raise changes within Payapps themselves, so all data is real-time and application status is known by all parties as a single version of the truth. This collaborative transparency reduces subcontractor enquiries to your teams, leaving them free to focus on more strategic work.
With all departments accessing a single system, our customers regularly tell us that training is straightforward and our support second-to-none. You can be up and running with Payapps in as little as 24 hours, and it can literally take just minutes to process an claim and issue payment notices. Data within Payapps is easy to understand and with timely alerts, users no longer have to remember key dates. Streamlining work in this way and having a standard process means all parties and new staff very quickly realise the benefits Payapps brings.