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Payapps is a cloud collaboration tool between general contractors and subcontractors, but it can be used independently to send consistent applications for payment to your contractor every month – on time, every time!
As a collaboration tool, you may be invited to use Payapps if your general contractor is using the system. In this scenario, they are the administrator - they set up the project and invite you by email to join the project. Each month, automated reminder emails are sent to submit claims which are prepared online, in seconds, by simply updating completions. Conforming documentation is then produced instantaneously and delivered by email, and seamless integration with leading construction software packages provides a complete end-to-end solution.
For independent use, you simply create a contract using your customer's details and then send conforming payment applications via email. You then simply update and self-approve your application as per the contractor’s payment schedule. Payapps can even automatically generate and send an invoice that exactly matches the application for payment.
Submitting payment applications manually via email or hard copy paperwork often means mislaid documentation and errors due to manual processing or a lack of version control. Submission of applications for payment, along with any subsequent changes, are easily made within Payapps, and you can upload supporting documentation (like photos) against line items and variations as evidence of completed work. Automatic emails remind you when to submit an application for payment, and notify your customer when an application for payment is ready to be assessed.
It’s frustrating when there is a lack of feedback regarding the status of submitted payment applications, and chasing your client for an answer can be time-consuming. Payapps provides complete visibility of application and payment status so you no longer need to lose time calling or emailing for an update.
Your client will request compliance documentation, such as subcontractor declarations, insurances and bonds, either by project or by contract. You’ll be required to upload these documents before an application for payment can be submitted.
Real-time status checks on compliance documents take place during the processing of applications so you’ll be alerted when documents are soon to expire and red flagged until renewal. This allows expiring documentation to be resolved sooner, rather than later when there is more chance of delayed payment.
With Payapps, you can quickly and easily submit an application for payment that conforms to the requirements of the general contractor or developer, as well as upload any supporting documentation. These standardised and consistent submissions are less likely to be rejected for incompleteness, improving the liklihood of you being paid sooner.
Fully reportable and auditable, all variations are very simply added and managed within Payapps. While it’s possible to provide evidence for additional work and changes, there’s no need for supplementary spreadsheets; you have full control by entering £ values, percentages, or measurements . Variations can be viewed instantly by your client and quickly resolved. Additionally, you’ll have immediate visibility of your variation account position compared to your client’s, meaning any differences can be resolved prior to project completion or drawing up of final account statements.
As Payapps is a cloud-based platform, it works on any browser-based device so you can easily submit, amend and view applications from anywhere, at anytime.
Payapps provides simple and accurate reporting and analysis to show completed and due applications, and details payments due and payments made. Everything is logged and recorded to allow full disclosure and auditability of your applications for payment. Line-by-line variation reporting, including modification reasons, is available along with the ability to view the main contractor’s final account values for the project, for comparison with your own.
Payapps offers a number of pricing options so that you can scale the volume of submitted applications for payment. These can span one or more contractors or projects. It's also possible to use Payapps to submit an application for payment to a contractor who may not yet be using the platform, by way of a link. Please get in touch for details.
Payapps is intuitive to use and our onboarding process means you staff will be up and running in no time. An online help-centre is readily available, as are our friendly Customer Support team who pride themselves in resolving support queries typically within 20 minutes, via in-app chat, over the phone or email.